WSCC Incident Response

We would like to extend our sincere gratitude for your participation in Exercise Kirkwall. This exercise is designed to transition the process of capturing information about displaced persons during emergency incidents from a traditional pen-and-paper method to a more efficient and streamlined digital format.

The implementation of this digital process will assist both West Sussex County Council (WSCC) and local District Councils in refining the process of supporting displaced persons during emergencies. This approach will enhance our ability to provide assistance during and after such incidents.

While the digital system will be the primary method, a pen-and-paper solution, which has certain limitations, will remain available for resilience purposes, particularly in the event of IT failures or to meet specific individual needs.

The recommendations of the Grenfell Tower report emphasizes the following:

• Local authorities should develop methods for obtaining and recording information on displaced persons and those who are missing, ideally in electronic format, and practice implementing these methods under various circumstances.
• As part of their emergency planning, local authorities should ensure effective communication with those requiring assistance, using the most appropriate technology and languages that reflect the diversity of the area.

This exercise is a key step in confirming elements of that, while processes are already in place to capture critical information, the transition to a digital system will facilitate more efficient, accurate, and effective data collection during significant emergencies.

We appreciate the time and effort you are dedicating to assist WSCC, West Sussex Fire and Rescue, and most importantly, the residents and visitors of West Sussex.

Scenario:

A large unexploded World War II bomb has been uncovered by a low tide in the bay of Weyland (refer to the attached map). As a result, an evacuation of the affected areas, as outlined in the map, has been deemed necessary. If required, evacuees will be directed to a local sports hall.

While we recognize that some residents may arrange their own accommodations, it remains crucial to collect as much information as possible to ensure proper support during and after the incident.

Doing this exercise, via the form, will help all agencies involved to evaluate the efficiency of incoming details in terms of speed, accessibility and filtering in a real time environment. Your role in assisting is to fill the form out as best as you can, if you want to leave blanks please do - that would happen in a real life scenario and is the reason why no question is mandatory. 

Instructions for WSCC Staff for this exercise:

Please complete the form using the following details only (or see section below the map). You may wish to add property names or house numbers as necessary, but refrain from including any personal details. The addresses are as follows:

• Cromwell Road, Kirkwall, RH1 1HR
• Islands View Road, Kirkwall, RH2 2HR
• Enzie Road, Kirkwall, RH3 3HR
• Burnett Brae, Kirkwall, RH4 4HR
• Clumly Avenue, Kirkwall, RH5 5HR
• Borey Drive, Kirkwall, RH6 6HR
• Weyland Park, Kirkwall, RH7 7HR
• Not living in the area but a visitor who has been affected or displaced - please use any address you wish.

On the form there is also question regarding your onward destination  -  are you are attending the rest centre identified? You have an ability here to say yes or no. This is to mitigate those not needing accommodation at the rest centre (going to stay with friends etc) or visitors to the area who may just decide to return home. This happens a lot in many emergency situations.  

If you wanted to answer no, please submit the form at the bottom of the page. The goal of this exercise is to assess the ability to extract and filter data, addressing both immediate and long-term care needs to ensure the most efficient support for all individuals involved.

Once again, we thank you for your time and invaluable assistance in supporting this important initiatives.

We would like to extend our sincere gratitude for your participation in Exercise Kirkwall. This exercise is designed to transition the process of capturing information about displaced persons during emergency incidents from a traditional pen-and-paper method to a more efficient and streamlined digital format.

The implementation of this digital process will assist both West Sussex County Council (WSCC) and local District Councils in refining the process of supporting displaced persons during emergencies. This approach will enhance our ability to provide assistance during and after such incidents.

While the digital system will be the primary method, a pen-and-paper solution, which has certain limitations, will remain available for resilience purposes, particularly in the event of IT failures or to meet specific individual needs.

The recommendations of the Grenfell Tower report emphasizes the following:

• Local authorities should develop methods for obtaining and recording information on displaced persons and those who are missing, ideally in electronic format, and practice implementing these methods under various circumstances.
• As part of their emergency planning, local authorities should ensure effective communication with those requiring assistance, using the most appropriate technology and languages that reflect the diversity of the area.

This exercise is a key step in confirming that, while processes are already in place to capture critical information, the transition to a digital system will facilitate more efficient, accurate, and effective data collection during significant emergencies.

We appreciate the time and effort you are dedicating to assist WSCC, West Sussex Fire and Rescue, and most importantly, the residents and visitors of West Sussex.

Scenario:

A large unexploded World War II bomb has been uncovered by a low tide in the bay of Weyland (refer to the attached map). As a result, an evacuation of the affected areas, as outlined in the map, has been deemed necessary. If required, evacuees will be directed to a local sports hall.

While we recognize that some residents may arrange their own accommodations, it remains crucial to collect as much information as possible to ensure proper support during and after the incident.

Doing this exercise, via the form, will help all agencies involved to evaluate the efficiency of incoming details in terms of speed, accessibility and filtering in a real time environment. Your role in assisting is to fill the form out as best as you can, if you want to leave blanks please do - that would happen in a real life scenario and is the reason why no question is mandatory. 

Instructions for WSCC Staff for this exercise:

Please complete the form using the following details only (or see section below the map). You may wish to add property names or house numbers as necessary, but refrain from including any personal details. The addresses are as follows:

• Cromwell Road, Kirkwall, RH1 1HR
• Islands View Road, Kirkwall, RH2 2HR
• Enzie Road, Kirkwall, RH3 3HR
• Burnett Brae, Kirkwall, RH4 4HR
• Clumly Avenue, Kirkwall, RH5 5HR
• Borey Drive, Kirkwall, RH6 6HR
• Weyland Park, Kirkwall, RH7 7HR
• Not living in the area but a visitor who has been affected or displaced - please use any address you wish.

On the form there is also question regarding your onward destination  -  are you are attending the rest centre identified? You have an ability here to say yes or no. This is to mitigate those not needing accommodation at the rest centre (going to stay with friends etc) or visitors to the area who may just decide to return home. This happens a lot in many emergency situations.  

If you wanted to answer no and state you are traveling to an alternate address, please feel free to select any address of your choice. The goal of this exercise is to assess the ability to extract and filter data, addressing both immediate and long-term care needs to ensure the most efficient support for all individuals involved.

Once again, we thank you for your time and invaluable assistance in supporting this important initiatives.