Holiday Activities and Food (HAF) Programme 2021 West Sussex - EoI: Summer and / or Christmas

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Image of a range  of fruit and vegetables (apples, lemon, banana, peppers, lettuce and nuts) laid out on a table with a child making a heart shape with their hands indicating her love of fresh fruit and vegetables

Programme Overview


Funds have been made available to every local authority in England to coordinate free holiday provision, including healthy food and enriching activities. The programme will cover summer and Christmas holidays in 2021.


Who the HAF programme funding is for?


The funding for children who receive benefits-related free school meals (FSM) from Reception to Year 11.


Priority should be given to eligible children, although activities can be available to children not eligible for free school meals but who can pay to attend.


What providers need to consider:


We are looking for providers across the county for the summer and/or Christmas holidays that can enable a broad county wide programme. The following points need to be considered:


  • HAF provision is targeted at children eligible for FSM, the enclosed FSM data indicates the target areas across West Sussex.
  • Provision during the summer needs to be over a period of at least 4 hours a day, 4 days a week for 4 weeks.
  • For Christmas the requirement is at least 4 hours a day, 4 days a week for 1 week.
  • The 4 days of session delivery do not have to run consecutively and can be delivered split across the weeks.
  • One of the main requirements is to provide a meal and activities around food and we welcome applications from partnerships to make this possible,
  • Organisations can apply just to deliver the activity element of the programme or the food element, or both
  • We are interested in proposals from providers who can deliver within one or more of areas of the county, and from providers who would be interested in 'scaling up' their current provision, to meet the needs of a wider cohort of children and families within West Sussex.
  • We will support providers to offer wider access to places for children depending on local supply and demand for provision of holiday activities and food. This could be through collaborating with existing holiday provision in the area or operating a bespoke model.


The deadline for EOI submissions is 12 noon Tuesday 15 June 2021.


How to get your questions answered


We anticipate that you will have questions about the programme and how it will work, so please get in touch to find out more about the programme or with any queries. You can contact us via email at HAF@westsussex.gov.uk.


The grant allocation process


Due to the short timescales and to work effectively, proposals must be submitted using the EOI form which is derived from the DfE's HAF guidance. This will enable us to award grants in an efficient and transparent manner according to agreed funding specifications.


You must also complete a Self-Assessment to provide assurance of your organisation's ability to meet standards associated with the provision of activities and food for children.


An indicative funding allocation for each District and Borough area of the county based on the number of FSM eligible pupils is attached. This is only a guide and will be used to inform how WSCC will work with providers to ensure provision across the county.


Equality, diversity, and inclusion

Providers will be asked to consider and identify how they propose to meet the needs of diverse groups i.e. food provision which cater for religious beliefs, activities which are gender-aware and inclusive for children with additional needs or disabilities.



Where to find more information about the programme


For more information on the national programme please visit the Government's website.



Completing your expression of interest


In your Expression of Interest, please describe how you will meet the Framework of Standards for the HAF Programme


1. Enriching activities: clubs must provide fun and enriching activities that provide children with opportunities to develop new skills or knowledge, to consolidate existing skills and knowledge, or to try out new experiences. This could include physical activities such as football, table tennis, cricket; creative activities such as putting on a play, junk modelling, drumming workshops; or experiences such as a nature walk, visiting a city farm etc.


2. Food: clubs must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the club (including snacks) must meet Government school food standards


The expectation is that the majority of food served by providers will be hot, however, we acknowledge that there will be occasions when this is not possible and that a cold alternative should be used. All food provided as part of the programme must comply with regulations on food preparation and take into account allergies and dietary requirements and preferences as well as any religious or cultural requirements for food.


3. Physical activities: clubs must provide activities which meet Government guidance on physical activity on a daily basis. For more information please see the Physical Activity Guidelines.


4. Nutritional education: clubs must include an element of nutritional education each day aimed at improving the knowledge and awareness of healthy eating for children. These do not need to be formal learning activities and could for example include activities such as getting children involved in food preparation and cooking, growing fruit and vegetables, and taste tests.


5. Food education for families and carers: clubs must include at least weekly training and advice sessions for parents, carers or other family members which provide advice on how to source, prepare and cook nutritious and low-cost food.


6. Signposting and referrals: clubs must be able to provide information, signposting or referrals to other services and support that would benefit the children who attend their provision and their families. This could include sessions, information provided by:


i. Citizen's Advice

ii. School Nurses, dentists or other healthcare practitioners

iii. Children's Services and other local authority services

iv. Housing Support Officers

v. Jobcentre Plus

vi. Organisations providing financial education


7. Policies and procedures: clubs must complete the self-assessment to demonstrate and explain their safeguarding arrangements and have relevant and apocopate policies and procedures in place in relation to:

i. Safeguarding

ii. Health and Safety

iii. Insurance

iv. Accessibility and inclusiveness, including addressing equality and diversity

v. Where appropriate, clubs must also be compliant with the Ofsted requirements for working with children


Accessibility statement


If you require any of this information in an alternative format, then please contact us via email at HAF@westsussex.gov.uk or by telephone on 0330 2227 209 and we will do our best to assist you. If you are deaf or hard of hearing and have an NGT texting app installed on your computer, laptop or smartphone, you can contact us on 18001 0330 2227 209.


We are committed to making this website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Please view the West Sussex County Council Accessibility Statement for further details. Information about the accessibility of the Your Voice Engagement Hub can be found by clicking on the 'Accessibility tab' which can be found at the bottom of this page. Where it exists, we will provide details of any project related content which is not fully accessible under a heading of 'Non-accessible content' below.


We are always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please contact us at haveyoursay@westsussex.gov.uk.


Please refer to the following items in the documents section (on the right):

  • FSM number data breakdown
  • Funding allocated to each D&B area informed by FSM numbers
  • Self-assessment form which will need to be completed and uploaded as part of your application

Programme Overview


Funds have been made available to every local authority in England to coordinate free holiday provision, including healthy food and enriching activities. The programme will cover summer and Christmas holidays in 2021.


Who the HAF programme funding is for?


The funding for children who receive benefits-related free school meals (FSM) from Reception to Year 11.


Priority should be given to eligible children, although activities can be available to children not eligible for free school meals but who can pay to attend.


What providers need to consider:


We are looking for providers across the county for the summer and/or Christmas holidays that can enable a broad county wide programme. The following points need to be considered:


  • HAF provision is targeted at children eligible for FSM, the enclosed FSM data indicates the target areas across West Sussex.
  • Provision during the summer needs to be over a period of at least 4 hours a day, 4 days a week for 4 weeks.
  • For Christmas the requirement is at least 4 hours a day, 4 days a week for 1 week.
  • The 4 days of session delivery do not have to run consecutively and can be delivered split across the weeks.
  • One of the main requirements is to provide a meal and activities around food and we welcome applications from partnerships to make this possible,
  • Organisations can apply just to deliver the activity element of the programme or the food element, or both
  • We are interested in proposals from providers who can deliver within one or more of areas of the county, and from providers who would be interested in 'scaling up' their current provision, to meet the needs of a wider cohort of children and families within West Sussex.
  • We will support providers to offer wider access to places for children depending on local supply and demand for provision of holiday activities and food. This could be through collaborating with existing holiday provision in the area or operating a bespoke model.


The deadline for EOI submissions is 12 noon Tuesday 15 June 2021.


How to get your questions answered


We anticipate that you will have questions about the programme and how it will work, so please get in touch to find out more about the programme or with any queries. You can contact us via email at HAF@westsussex.gov.uk.


The grant allocation process


Due to the short timescales and to work effectively, proposals must be submitted using the EOI form which is derived from the DfE's HAF guidance. This will enable us to award grants in an efficient and transparent manner according to agreed funding specifications.


You must also complete a Self-Assessment to provide assurance of your organisation's ability to meet standards associated with the provision of activities and food for children.


An indicative funding allocation for each District and Borough area of the county based on the number of FSM eligible pupils is attached. This is only a guide and will be used to inform how WSCC will work with providers to ensure provision across the county.


Equality, diversity, and inclusion

Providers will be asked to consider and identify how they propose to meet the needs of diverse groups i.e. food provision which cater for religious beliefs, activities which are gender-aware and inclusive for children with additional needs or disabilities.



Where to find more information about the programme


For more information on the national programme please visit the Government's website.



Completing your expression of interest


In your Expression of Interest, please describe how you will meet the Framework of Standards for the HAF Programme


1. Enriching activities: clubs must provide fun and enriching activities that provide children with opportunities to develop new skills or knowledge, to consolidate existing skills and knowledge, or to try out new experiences. This could include physical activities such as football, table tennis, cricket; creative activities such as putting on a play, junk modelling, drumming workshops; or experiences such as a nature walk, visiting a city farm etc.


2. Food: clubs must provide at least one meal a day (breakfast, lunch or tea) and all food provided at the club (including snacks) must meet Government school food standards


The expectation is that the majority of food served by providers will be hot, however, we acknowledge that there will be occasions when this is not possible and that a cold alternative should be used. All food provided as part of the programme must comply with regulations on food preparation and take into account allergies and dietary requirements and preferences as well as any religious or cultural requirements for food.


3. Physical activities: clubs must provide activities which meet Government guidance on physical activity on a daily basis. For more information please see the Physical Activity Guidelines.


4. Nutritional education: clubs must include an element of nutritional education each day aimed at improving the knowledge and awareness of healthy eating for children. These do not need to be formal learning activities and could for example include activities such as getting children involved in food preparation and cooking, growing fruit and vegetables, and taste tests.


5. Food education for families and carers: clubs must include at least weekly training and advice sessions for parents, carers or other family members which provide advice on how to source, prepare and cook nutritious and low-cost food.


6. Signposting and referrals: clubs must be able to provide information, signposting or referrals to other services and support that would benefit the children who attend their provision and their families. This could include sessions, information provided by:


i. Citizen's Advice

ii. School Nurses, dentists or other healthcare practitioners

iii. Children's Services and other local authority services

iv. Housing Support Officers

v. Jobcentre Plus

vi. Organisations providing financial education


7. Policies and procedures: clubs must complete the self-assessment to demonstrate and explain their safeguarding arrangements and have relevant and apocopate policies and procedures in place in relation to:

i. Safeguarding

ii. Health and Safety

iii. Insurance

iv. Accessibility and inclusiveness, including addressing equality and diversity

v. Where appropriate, clubs must also be compliant with the Ofsted requirements for working with children


Accessibility statement


If you require any of this information in an alternative format, then please contact us via email at HAF@westsussex.gov.uk or by telephone on 0330 2227 209 and we will do our best to assist you. If you are deaf or hard of hearing and have an NGT texting app installed on your computer, laptop or smartphone, you can contact us on 18001 0330 2227 209.


We are committed to making this website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Please view the West Sussex County Council Accessibility Statement for further details. Information about the accessibility of the Your Voice Engagement Hub can be found by clicking on the 'Accessibility tab' which can be found at the bottom of this page. Where it exists, we will provide details of any project related content which is not fully accessible under a heading of 'Non-accessible content' below.


We are always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please contact us at haveyoursay@westsussex.gov.uk.


Please refer to the following items in the documents section (on the right):

  • FSM number data breakdown
  • Funding allocated to each D&B area informed by FSM numbers
  • Self-assessment form which will need to be completed and uploaded as part of your application