Holiday Activities and Food (HAF) Programme West Sussex - Expression of Interest:

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Image of a range  of fruit and vegetables (apples, lemon, banana, peppers, lettuce and nuts) laid out on a table with a child making a heart shape with their hands indicating her love of fresh fruit and vegetables

2022 Programme Overview

Funds have been made available to every local authority in England to coordinate free holiday provision with a healthy meal and enriching activities for children eligible for Free School Meals (FSM). The funding is to create a Holiday Activity and Food (HAF) programme during the main school holidays in 2022. Following the success of the 2021 HAF programme West Sussex County Council want to increase the provision available for eligible children during the Easter, Summer and Christmas Holidays in 2022.

What providers need to consider:

For more information on the national programme please visit the Government's website.

West Sussex County Council are looking for providers for the three main school holidays to enable a broad county wide programme. The following expectations from the Department for Education (DfE) need to be considered:

  • HAF provision is for children in receipt of benefit related Free School Meals - the enclosed FSM data indicates the target areas across West Sussex.
  • Eligible children should be able to access at least 96 hours across the three main school holidays:
    • Easter:- at least four hours of provision a day, for four days.
    • Summer:- at least four hours of provision a day, for four days over four weeks.
    • Christmas:- at least four hours of provision a day, for four days.

There is flexibility on how the equivalent level of provision is delivered during each holiday and the 4 days each do not have to run consecutively and can be split across the number of weeks across the whole holiday.

Face-to-face provision with a hot meal remains the central priority for the council, and in the first instance we are looking for offers of four days of face-to-face holiday clubs where that is possible.

The council is interested in proposals from providers who can deliver within one or more areas in the county, and from providers who would be interested in 'scaling up' their current provision, to meet the needs of a wider cohort of children and families within West Sussex.

The grant allocation process:

Proposals must be submitted using the online Expression of Interest (EoI). This will enable us to award grants in an efficient and transparent manner according to agreed funding specifications.

Expressions of Interest have now closed for Easter holiday.

Applications for Summer and Christmas will reopen on 25th April 2022.

Your EOI should include:

  • A clear proposal of your activity and how you will meet the HAF Framework of Standards
  • Self-Assessment on your Policies and Procedures
  • Funding Template (downloadable on the right)
  • Example activity plans
  • Example Menus

We recommend that you have all the necessary documentation ready to attach before you start completing the online EoI form.

The deadlines to submit an EOI form are listed below.

Holiday Period Opening Date
Closing Dates
Summer / Christmas 2022 9am 25th April 2022
12 midnight 5th June 2022
Christmas 20229am 5th September 2022
12 midnight 16th September 2022

Please Note: The EOI submission window will be closed between the 1st March - 25th March 2022 & 5th June - 5th September 2022.

Equality, diversity, and inclusion:

Providers will be asked to consider and identify how they propose to meet the needs of diverse groups i.e. food provision which cater for religious beliefs, activities which are gender-aware and inclusive for children with additional needs or disabilities.

How to get your questions answered:

If you have questions about the programme please get in touch to find out more about the programme or with any queries. You can contact us via email at HAF@westsussex.gov.uk.

Accessibility statement

If you require any of this information in an alternative format, then please contact us via email at HAF@westsussex.gov.uk or by telephone on 0330 2227 209 and we will do our best to assist you. If you are deaf or hard of hearing and have an NGT texting app installed on your computer, laptop or smartphone, you can contact us on 18001 0330 2227 209.

We are committed to making this website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Please view the West Sussex County Council Accessibility Statement for further details. Information about the accessibility of the Your Voice Engagement Hub can be found by clicking on the 'Accessibility tab' which can be found at the bottom of this page. Where it exists, we will provide details of any project related content which is not fully accessible under a heading of 'Non-accessible content' below.

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please contact us at haveyoursay@westsussex.gov.uk.


2022 Programme Overview

Funds have been made available to every local authority in England to coordinate free holiday provision with a healthy meal and enriching activities for children eligible for Free School Meals (FSM). The funding is to create a Holiday Activity and Food (HAF) programme during the main school holidays in 2022. Following the success of the 2021 HAF programme West Sussex County Council want to increase the provision available for eligible children during the Easter, Summer and Christmas Holidays in 2022.

What providers need to consider:

For more information on the national programme please visit the Government's website.

West Sussex County Council are looking for providers for the three main school holidays to enable a broad county wide programme. The following expectations from the Department for Education (DfE) need to be considered:

  • HAF provision is for children in receipt of benefit related Free School Meals - the enclosed FSM data indicates the target areas across West Sussex.
  • Eligible children should be able to access at least 96 hours across the three main school holidays:
    • Easter:- at least four hours of provision a day, for four days.
    • Summer:- at least four hours of provision a day, for four days over four weeks.
    • Christmas:- at least four hours of provision a day, for four days.

There is flexibility on how the equivalent level of provision is delivered during each holiday and the 4 days each do not have to run consecutively and can be split across the number of weeks across the whole holiday.

Face-to-face provision with a hot meal remains the central priority for the council, and in the first instance we are looking for offers of four days of face-to-face holiday clubs where that is possible.

The council is interested in proposals from providers who can deliver within one or more areas in the county, and from providers who would be interested in 'scaling up' their current provision, to meet the needs of a wider cohort of children and families within West Sussex.

The grant allocation process:

Proposals must be submitted using the online Expression of Interest (EoI). This will enable us to award grants in an efficient and transparent manner according to agreed funding specifications.

Expressions of Interest have now closed for Easter holiday.

Applications for Summer and Christmas will reopen on 25th April 2022.

Your EOI should include:

  • A clear proposal of your activity and how you will meet the HAF Framework of Standards
  • Self-Assessment on your Policies and Procedures
  • Funding Template (downloadable on the right)
  • Example activity plans
  • Example Menus

We recommend that you have all the necessary documentation ready to attach before you start completing the online EoI form.

The deadlines to submit an EOI form are listed below.

Holiday Period Opening Date
Closing Dates
Summer / Christmas 2022 9am 25th April 2022
12 midnight 5th June 2022
Christmas 20229am 5th September 2022
12 midnight 16th September 2022

Please Note: The EOI submission window will be closed between the 1st March - 25th March 2022 & 5th June - 5th September 2022.

Equality, diversity, and inclusion:

Providers will be asked to consider and identify how they propose to meet the needs of diverse groups i.e. food provision which cater for religious beliefs, activities which are gender-aware and inclusive for children with additional needs or disabilities.

How to get your questions answered:

If you have questions about the programme please get in touch to find out more about the programme or with any queries. You can contact us via email at HAF@westsussex.gov.uk.

Accessibility statement

If you require any of this information in an alternative format, then please contact us via email at HAF@westsussex.gov.uk or by telephone on 0330 2227 209 and we will do our best to assist you. If you are deaf or hard of hearing and have an NGT texting app installed on your computer, laptop or smartphone, you can contact us on 18001 0330 2227 209.

We are committed to making this website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. Please view the West Sussex County Council Accessibility Statement for further details. Information about the accessibility of the Your Voice Engagement Hub can be found by clicking on the 'Accessibility tab' which can be found at the bottom of this page. Where it exists, we will provide details of any project related content which is not fully accessible under a heading of 'Non-accessible content' below.

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please contact us at haveyoursay@westsussex.gov.uk.


Page last updated: 08 Jun 2022, 10:52 AM